June 2015

JOURNAL NO. 32

ROOSEVELT COUNTY MONTANA

ROOSEVELT COUNTY COMMISSIONER’S PROCEDURES FOR JUNE, 2015

June 9, 2015

Regular Public Meeting

Present: Commissioners Duane Nygaard, Presiding Officer; Gary Macdonald and Allen Bowker; Lindsey McNabb, Administrative Assistant; John Plestina, Herald News; Jordan Knudsen and Donna Reum, Roosevelt County Attorney’s Office; Angela Miller, Fair Manager; Kristine Mahlen, Fair; Christine Eggar, Frontier School; Bill Juve.

Duane called the meeting to order at 11:00 am

Conflict of Interest: None

Minutes:

Minutes for May 26, 2015

A motion was made by Gary to approve minutes for the Regular Public Meeting of May 26, 2015, seconded by Allen. Passed

Minutes for May 26, 2015

A motion was made by Allen to approve minutes for the Special Public Meeting of May 26, 2015, seconded by Gary. Passed

Minutes for May 29, 2015

A motion was made by Gary to approve minutes for the Special Administrative Meeting of May 29, 2015, seconded by Allen. Passed

Minutes for Month of May

A motion was made by Gary to approve minutes for the month of May, seconded by Allen. Passed

Public Comment:

Bill Juve asked if there were any new updates on the Salvevold Grain Company in Culbertson. Duane replied no new updates.

Administrative Issues:

Library Department request to increase compensation to the Shanley Library

A motion was made by Gary to open negotiations, seconded by Allen. Passed

Discussion:

Duane stated that the county is paying less now than to up keep the old library. Gary asked if we could amend the contract. Jordan replied that the county can negotiate. Jordan asked about the new sign for the library. Gary replied the state highway was going to put it up. Duane stated that the library is starting new programs and will be open longer. Duane mentioned that the library only gets X amount of mills and that could vary from year to year.

Library Department’s request to fix gutters

A motion was made by Gary to approve the bid from Friesen Construction for $6,400.00 to fix the gutters on the Library, seconded by Allen. Passed.

Library Department’s request to purchase a copier

A motion was made by Gary to approve Library Departments request to purchase a copier, seconded by Allen. Tabled

Maintenance request to purchase a fence for the east side of Senior Center in Wolf Point

A motion was made by Gary to approve Maintenance request to purchase a fence, seconded by Allen. Passed

Frontier Schools’ request to put a fire hydrant with the Dry Prairie water line

A motion was made by Gary to go into discussion, seconded by Allen. Passed

Discussion:

Christine Eggar stated she has been trying to get the Fort Peck rural water to put a fire hydrant in and nothing is getting done. Gary stated that the commissioners wouldn’t be able to do anything; all they could do is write a letter of support.

A motion was made by Gary to write a letter of support for frontier school fire hydrant, seconded by Allen. Passed

Frontier Schools’ request to trim the trees on the county road by school

A motion was made by Gary to approve Frontier School’s request to trim the trees, seconded by Allen. Passed

Frontier Schools’ request to purchase a larger sign for HWY 25

Gary stated that would be the State Highway and the commissioners are ok with it as long as the sign is not on the county’s right away.

Fair request to remove a Quonset

A motion was made by Gary to table for further discussion, seconded by Allen. Passed

Discussion:

Angela stated the fair board would like to build a new building because the quonset floods when it rains. Angela mentioned they had a fundraiser last year. Angela asked about the Capital improvement fund. Gary mentioned that the Fair would have to do a resolution for a capital improvement fund.

Angela asked what happens to the left over monies in the 940 account and the interest. Gary stated the interest would stay in the account. Angela asked how they could get a loan but would like to use part of the budget. Duane stated they would have to increase the budget. Duane stated the Fair board would need to get 2 bids and then come back with a dollar estimate and work on the budget, go from there.

Fair request to remove the old county shop and build an addition to the new building

A motion was made by Gary to table for further discussion, seconded by Allen. Passed

Discussion:

Angela stated that the fair board would like to the building to be 20 ft longer. It was mentioned if they could negotiate with the town of Culbertson to dispose the old county shop in the city. The old County shop would need to be tested for contamination. Commissioners agreed that the old county shop needs to be gone. Angela mentioned to relocate the hydrants would be estimate $11,300.00. Allen asked if maybe they could just cap the fire hydrant. Allen mentioned that it is recommended to get a new one because the old hydrants are full of lead and there is a new law. Angela asked if maybe the city would pay part of the cost.

Claims for June 3, 2015 in the amount of $97,760.89

A motion was made by Gary to approve the claims for June 15, 2015 in the amount of $97,760.89, seconded by Allen. Passed

Pay Raises:

Gloria Giese, Aging Department

A motion was made by Gary to approve an annual raise for Aging Department’s employee Gloria Giese from Grade 2 Range 4 to Grade 2 Range 5, seconded by Allen. Passed

Gail Nelson, Aging Department

A motion was made by Gary to approve an annual raise for Aging Department’s employee Gail Nelson from Grade 2 Range 3 to Grade 2 Range 4, seconded by Allen. Passed

New Hire:

Augustus Spradley, Fair

A motion was made by Gary to approve new hire of Augustus Spradley to the Fair Department starting at Range 2, seconded by Allen. Passed

McKade Mahlen, Fair

A motion was made by Gary to approve new hire of McKade Mahlen to the Fair Department starting at Range 2, seconded by Allen. Passed

Chase Kilzer, Fair

A motion was made by Gary to approve new hire of Chase Kilzer to the Fair Department starting at Range 2, seconded by Allen. Passed

Lindy VanGorder, Fair

A motion was made by Gary to approve new hire of Lindy VanGorder to the Fair Department starting at Range 1, seconded by Allen. Passed

Laura Treese, Aging

A motion was made by Gary to approve new hire of Laura Treese to the Aging Department for the program assistant starting at Grade 2 Range 6, seconded by Allen. Passed

Additional Administrative Issues:

Mosquito Board request to purchase a new sprayer

A motion was made by Gary to approve Mosquito board request to purchase a new sprayer in the amount of $13,500, seconded by Allen. Passed

Mosquito board request to hire Dave Bethismedicine

A motion was made by Gary to approve new hire of Dave Bethismedicine as a sprayer to the Mosquito Control Department, seconded by Allen. Passed

Pay Raise Cam Friede, Road Department

A motion was made by Gary to approve annual raise for Road Department’s employee Came Friede from E-4 to E-5, seconded by Allen. Passed

New Hire of Alexiandra Redekopp, Aging Department

A motion was made by Gary to approve new hire of Alexiandra Redekopp to the Aging Department as a Homemaker/Personal Care for the East end of the county starting at Grade 2, seconded by Allen. Passed

Fair Department Request to purchase a PA system

A motion was made by Gary to approve Fair Department’s request to purchase a PA system in the amount of $12,682.90, seconded by Allen. Passed

Gary moved to adjourn

Allen seconded

Meeting adjourn at 11:55

June 9, 2015

Compensation Board Meeting

Present: Commissioners Duane Nygaard, Presiding Officer; Gary Macdonald and Allen Bowker; Lindsey McNabb, Administrative Assistant; Tracy Harada; Jeri Toavs; Donna Reum; Jordan Knudsen with Ralph J. Patch proxy; Tierra Erwin; Betty Romo; Cheryl Hansen; Zane Panasuk.

Duane called the meeting to order at 3:00

Cheryl passed out comparisons from other counties and past cola’s received by Roosevelt County. Tracy asked to clarify who the elected officials are appointed to the compensation board. Tracy mentioned that the meeting should be re-scheduled and go back through the minutes to see who actually is on the board. Jordan stated that it is the commissioner’s decision on which elected officials are on the board. It was mentioned that the meeting should have been a public meeting. It was mentioned that a proxy is needed when someone is representing your office or another elected official.

A motion was made by Gary to postpone the meeting until Tuesday 16th 2015 at 2:00, seconded by Allen. Passed

Gary moved to adjourn

Allen seconded

Meeting adjourn at 3:21

June 11, 2015

Bid Opening for CTEP Poplar Sidewalk

Present: Commissioners Duane Nygaard, Presiding Officer and Gary Macdonald; John Bach, Interstate Engineering.

A motion was made by Gary to go into a special session for bid openings, second by Duane. Passed

Duane stated that they received one bid in the amount of $110,618.00. The bid is from Mission Valley Concrete.   Duane stated that the bid bond is included. John inspects the bond and he said it looks fine.   Duane stated that the liquidated damages are ok. Duane mentioned that they will request financials.

June 12, 2015

Special Public Meeting

Present: Commissioners Duane Nygaard, Presiding Officer; Gary Macdonald and Allen Bowker; Lindsey McNabb, Administrative Assistant; John Plestina, Herald News; Traci Harada, RC Justice of the Peace; Jeri Toavs, RC Clerk of Court; Ralph (Jim) Patch, Jordan Knudsen and Tierra Erwin, RC Attorney’s Office.

Duane called the meeting to order at 11:00

Appointment of Elected Officials to the Compensation Board

A motion was made by Gary to change the citizen at large terms, seconded by Allen. Passed

A motion was made by Gary to keep Zane Panasuk term to 3 years, seconded by Allen. Passed

A motion was made by Gary to change Dave Wemmer term to 2 years, seconded by Allen. Passed

A motion was made by Gary to nominate Cheryl Hansen, Sheriff Frederick and Judge Tracy Harada, seconded by Allen. Passed

Duane opposed

A motion was made by Gary to have one year terms for elected officials, motion was withdrew

Discussion:

Duane stated that the commissioners have reviewed the board for the county. Duane stated in the Montana Code Annotations, people who are eligible to be on the board are the three commissioners, the elected county attorney and three other elected officials; such as treasurer, clerk and recorder, sheriff and justice of the peace plus two to four members at large. The MCA law recognizes the term elected officials and the county commissioners need to appoint the three elected officials. Duane stated that the citizens at large have been re-appointed. Duane mentioned that Sheriff Jason Frederick replaced Freedom Crawford without an official appointment. Duane stated he would like to change the citizens at large term from three years to two years. It was asked what are the dates of the Citizens at large were appointed. Duane replied March and July 2011. Duane stated that the citizen at large terms should be staggered. Traci mentioned she thought she was appointed to the board and asked what the term length is for the elected officials. Gary stated the traditional way is the elected officials that have deputies who are affected. Traci stated that there is no requirement to have deputies on the board and that she feels discriminated she requested to be on the compensation board. Duane stated that the clerk and recorder and the treasurer are valid positions. Traci asked if the sheriff Department is union so I wouldn’t affect them. Gary replied that the sheriff deputies are not union so they would be affected by the compensation board. Jordan mentioned that the commissioners could stagger the terms so all the elected officials can be on the board. Traci mentioned that some elected officials don’t want to be on the board. Teirra mentioned that Cheryl and Betty would have the same knowledge so why would you have both of them on the board. Gary stated that he talked with Betty and she wouldn’t be able to make the Tuesday meeting.

Gary moved to adjourn

Allen seconded

Meeting adjourn at 11:26

June 15, 2015

Special Administrative Meeting

Present: Commissioner’s Gary Macdonald and Allen Bowker; Lindsey McNabb, Administrative Assistant; Jason Frederick, Sheriff Department.

A motion was made by Gary to go into special administrative session, seconded by Allen. Passed

New Hires:

Andy Holum Jr, Sheriff Department

A motion was made by Gary to approve new hire of Andy Holum Jr to the Sheriff Department as a Jailer Grade 1 Probation, start date June 15, 2015, seconded by Allen. Passed

Allen moved to adjourn

Seconded by Gary

Meeting adjourn at 11:22

 

June 16, 2015

Regular Public Meeting

Present: Commissioners Duane Nygaard, Presiding Officer; Gary Macdonald and Allen Bowker; Lindsey McNabb, Administrative Assistant; Bill Juve; John Plestina, Herald News.

Duane called the meeting to order at 11:00

Conflict of Interest: None

Minutes: None

Public Comment:

Bill Juve asked about the contract for an overlay on the rodeo road. Duane replied the county will establish something.

 

Administrative Issues:

Establish ordinance on vicious dog’s county wide

A motion was made by Allen to table for further discussion, seconded by Gary. Passed

Discussion:

Duane stated that the county attorney had requested the ordinance. With the ordinance county law enforcement can ticket the dog owner. Duane stated that he is favorable for a punishable fine. Gary stated that the county needs the ordinance. Gary mentioned that the county health department is taking a lot of calls on dog bites. Gary mentioned that the health department would need to read over the ordinance before the first reading since they handle all the victims. Bill Juve asked if there is a licensed vet in town. Duane replied no local vet. Bill Juve asked in the ordinance would there be a clause saying that, at the dog owner’s expense, they would have to get a chip implanted and that there would be a time limit. Gary replied that should be added. It was asked if the ordinance would be affected in city limits. Duane replied yes for a vicious dog but not an on the loose dog. The dog would have to break the skin.

Establish ordinance on weight limits and thru traffic on county roads

A motion was made by Gary to table for further discussion, seconded by Allen. Passed

Discussion:

Duane stated that trucks are taking county back roads to avoid the scale. The ordinance would try and keep the trucks on the state highway. Gary stated the he noticed no thru traffic signs all over on the western side of the state and thinks it works well for them. Gary mentioned that the weight limits would still apply to farms. Bill Juve asked how you can restrict farmers they are tax payers and are legally loaded. Gary stated it might take two different ordinances. Bill Juve asked what the penalty would be if they are legally loaded and a tax payer. Gary stated the law doesn’t address the penalty but the county could establish a penalty.

Refurbish counter purchase request from the Library Department

A motion was made by Gary to approve the Library request to refurbish a counter bid from Mark Armstrong for 1,500.00, seconded by Allen. Passed

Agreement between USDA Wildlife Services and Wool Growers Association

A motion was made by Gary to approve the agreement between Wildlife Service and Wool Growers association, Roosevelt County to allocate $929.00 for protection of sheep, seconded by Allen. Passed

Agreement between USDA Wildlife Services and MT Department of Livestock

A motion was made by Gary to approve the agreement between Wildlife Services and Mt Department of Livestock, Roosevelt County to allocate $8,729.00 for protection of cattle, seconded by Allen. Passed

Claims: None

Pay Raises:

Miracle Spottedwolf, Library

A motion was made by Gary to approve an annual raise for Library Department’s employee Miracle Spottedwolf from Grade 1 Range 7 to Grade 1 Range 8, seconded by Allen. Passed

Julie Bach, Library

A motion was made by Gary to approve an annual raise for Library Department’s employee Julie Bach from Grade 1 Range 4 to Grade 1 Range 5, seconded by Allen. Passed

Janet Livingston, Library

A motion was made by Gary to approve an annual raise for Library Department’s employee Janet Livingston from Grade2 Range 1 to Grade 2 Range 2, seconded by Allen. Passed

Lorene Hintz, Library

A motion was made by Gary to approve an annual raise for Library Department’s employee Lorene Hintz from Grade 2 Range 3 to Grade 2 Range 4, seconded by Allen. Passed

Sheri Harvey, Library

A motion was made by Gary to approve an annual raise for Library Department’s employee Sheri Harvey from Grade 1 Range 3 to Grade 1 Range 4, seconded by Allen. Passed

Jamie Gill, Clerk and Recorder

A motion was made by Gary to approve an annual raise for Clerk and Recorder Department’s employee Jamie Gill from Grade 3 Range 6 to Grade 3 Range 7, seconded by Allen. Passed
New Hire: None

Additional Administrative Issues:

File Cabinet purchase request from the Clerk of Court Office

A motion was made by Allen to approve Clerk of Court Office request to purchase two file cabinets from Will’s Office World in the amount of $1,504.70, seconded by Gary. Passed

New Business: None

Unfinished Business:

Copier purchase request from the Library Department

A motion was made by Gary to approve Library Department’s request to purchase a copier from Will’s Office World in the amount of $4,903.57, seconded by Allen. Passed

Gary moved to adjourn

Allen seconded

Meeting adjourn at 11:24

June 16, 2015

Compensation Board Meeting

Present: Commissioner’s Duane Nygaard, Presiding Officer; Gary Macdonald and Allen Bowker; Lindsey McNabb, Administrative Assistant; Dave Wemmer; Traci Harada, Roosevelt County Justice of the Peace; Bill Juve; Christa Wagner, Ralph J Patch, Jordan Knudsen, Tierra Erwin and Donna Reum, Roosevelt County Attorney Office; Jason Frederick, Roosevelt County Sheriff’s Office; John Plestina, Herald News; Cheryl Hansen, Roosevelt County Clerk and Recorder’s Office.

Duane called the meeting to order at 2:00

Duane stated that at the last meeting the commissioners had appointed the elected officials and would like to welcome the newly appointed elected officials to the board they are Traci Harada and Jason Fredericks, Cheryl Hansen, Ralph J Patch. Duane stated that in the MCA’s the county can appoint two to four citizens at large, the county reappointed two citizens at large and their terms will be staggered. Dave Wemmer’s term will be two years and Zane Panasuk’s term will be three years. Duane read the MCA for the compensation board. Duane thanked Cheryl for getting all the data together. Duane stated the Roosevelt County is 5th in the taxable and 6th in the population and is very comparable to other counties. Discussion took place regarding the possibility of longevity. It was asked if the oil stipend is fit in to the figures. Duane stated that the stipend is separate from salary and that the revenue has not gone down so the employees will still get the stipend this year. Jim stated that other county’s Clerk and Recorders get paid more and do not do elections.

A motion was made by Traci to increase Clerk and Recorder’s base salary to $53,500, seconded by Jason. Motion failed

Vote:

3 for

4 Opposed

Discussion:

Duane was not in favor of the increase a cost of living allowance is 1.92% and that 1.6 increase is recommended.

A motion was made by Traci to increase Clerk and Recorder’s base salary to $1,500 up to $52,500, seconded by Cheryl, motion failed

Vote:

5 for

2 opposed

A motion was made by Gary to increase Clerk and Recorder’s base salary $1,000, seconded by Allen, motion Failed

Vote:

2 for

2 opposed

A motion was made by Dave Wemmer to increase Clerk and Recorder’s base salary $1,500, seconded by Allen. Passed

Vote:

All For

Duane stated that there are a couple issues regarding the compensation board that need to be taking care of. One issue is if a board member can’t make it to the meeting who they could give their proxy to.

One suggestion was that the absent board member would have to give their proxy to someone within their office. Traci mentioned that not every department have has someone else for proxy. Traci asked about the citizen’s at large proxy. They could vote by phone which has been done in the past. Traci mentioned the scheduling of the compensation board and recommended that maybe the meeting should be scheduled a year ahead of time and that might prevent using a proxy. Duane replied that he would be against that and suggested after the elections by the end of January 31.

A motion was made by Traci to schedule the compensation board meeting by January 31, seconded by Gary. Passed

Vote

All For

Citizens at large proxy

A motion was made by Traci that the citizen at large proxy would need to be a Roosevelt County taxpayer, and put in writing to the county commissioners prior to the board meeting, seconded by Jason. Passed

Vote:

All for

Discussion:

It was asked if the citizen at large had a proxy to take their place but didn’t show up. Duane stated that the meeting would still proceed and you would need at least one citizen.

Elected Official proxy

A motion was made by Jason that the elected official proxy should be another elected official or a deputy in the department, seconded by Allen. Passed

Vote:

All for

Discussion:

It was asked if the County attorney couldn’t make the board meeting. Gary stated that the meeting would be postponed.

Quorum for the compensation board meeting

A motion was made by Traci that the quorum consists of two county commissioners, one citizen, two officials and one attorney, seconded by Gary. Passed

Vote

7 for

1 opposed

Jim asked if there were any other inquires from the citizens to be on the compensation board. Duane replied no, and it was advertised. Duane asked for suggestions on the terms for elected officials on the compensation board. Duane suggested appointing elected officials for two years or as long as they are elected. Traci asked how many want to be on the compensation board. Jordan mentioned that there is no need for terms on elected officials.

Dave moved to adjourn

Traci seconded

Meeting adjourn at 3:05

 

 

 

June 17, 2015

Special Administrative Session

Present: Commissioner’s Gary Macdonald and Allen Bowker; Lindsey McNabb, Administrative Assistant

A motion was made by Gary to go into Special Administrative Session, seconded by Allen. Passed

Planning Grant for Kenco Refinery

A motion was made by Allen to approve the planning grant for the Kenco Refinery clean up, seconded by Gary. Passed

Gary moved to adjourn

Allen seconded

Meeting adjourn at 3:36

June 23, 2015

Regular Public Meeting

Present: Commissioners Duane Nygaard, Presiding Officer and Allen Bowker; Lindsey McNabb, Administrative Assistant; John Bach, Interstate Engineering; John Plestina, Herald News; Donna Reum and Jordan Knudsen, Roosevelt County Attorney’s Office; Bill Juve.

Conflict of Interest: None

Minutes:

Minutes for Regular Public Meeting of June 9, 2015

A motion was made by Allen to approve minutes for the Regular Public Meeting of June 9, 2015, seconded by Duane. Passed

Minutes for Compensation Board Meeting of June 9, 2015

A motion was made by Allen to approve minutes for the Compensation Board Meeting of June 9, 2015, seconded by Duane. Passed

Minutes for CTEP Bids Meeting of June 11, 2015

A motion was made by Allen to approve minutes for the CTEP Bid Meeting of June 11, 2015, seconded by Duane. Passed

Minutes for Special Public Meeting of June 12, 2015

A motion was made by Allen to approve minutes for the Special Public Meeting of June 12, 2015, seconded by Duane. Passed

Minutes for Regular Public Meeting of June 16, 2015

A motion was made by Allen to approve minutes for the Regular Public Meeting of June 16, 2015, seconded by Duane. Passed

Public Comment: None

Administrative Issues:

Emergency Equipment Purchase Request for Poplar Contract Car from the Sheriff’s Department

A motion was made by Allen to approve Sheriff’s department purchase request to put in emergency equipment in the poplar contract car in the amount of $5,200.00, seconded by Duane. Passed

Inter-local Agreement between City of Culbertson and Roosevelt County Attorney

A motion was made by Allen to approve the Inter-local Agreement between city of Culbertson and Roosevelt County Attorney, seconded by Duane. Passed

Discussion:

Jordan stated that this is for prosecution services only. It was asked if this is a renewal of an existing contract. Jordan replied no.

Discussion on Road 1071

A motion was made by Allen to go into discussion on Road 1071, seconded by Duane. Passed

Discussion:

Jordan stated that the land owner would like a guarantee access to his property so he could sell it. Jordan stated that there are three ways the owner could do it. The first way is to do a road petition to call it a county road, but some of the land is trust land so this option might not work. The second way is to file through district court to have the judge declare it his road. The third way would be the county/city and other land owners would grant the owner a private easement. Jordan stated that any of these options a survey would be required. Jordan stated that the city would like to do option one or two. Jordan mentioned whatever option is done it would have to be filed with the clerk and recorder.

Agreement between Buckhorn Café and Council on Aging for meals

A motion was made by Allen to approve the agreement between Buckhorn Café and Council on Aging, seconded by Duane. Passed

Agreement between NEMHS (Poplar) and Council on Aging for home deliver meals

A motion was made by Allen to approve the agreement between NEMHS (Poplar) and Council on Aging, seconded by Duane. Passed

Agreement between NEMHS (Wolf Point) and Council on Aging for home deliver meals

A motion was made by Allen to approve the agreement between NEMHS (Wolf Point) and Council on Aging, seconded by Duane. Passed

Agreement between Paul Huber and Superintendent of Schools

A motion was made by Allen to approve the agreement between Paul Huber and Superintendent of Schools, seconded by Duane. Passed

Discussion:

Jordan stated that the county superintendent of schools needs to be certified. If a case comes up with the school they would have to contract out with someone that has certification. It was mentioned that he would not be paid unless he is needed.

Dell Laptop Purchase Request from the County Attorney’s Department

A motion was made by Allen to approve County Attorney’s Department request to purchase a dell laptop in the amount of $1,233.83, seconded by Duane. Passed

Claims:

Claims for June 17, 2015 in the amount of $174,258.12

A motion was made by Allen to approve the claims for June 17, 2015 in the amount of $174.258.12, seconded by Duane. Passed

Pay Raises:

Debra Collins, Sheriff’s Department

A motion was made by Allen to approve annual pay raise for Sheriff’s Department employee Debra Collins from Grade 3 Range 5 to Grade 3 Range 6, seconded by Duane. Passed

New Hire: None

Additional Administrative Issues:

Claims for June 19, 2015 in the amount of $5,000.00

A motion was made by Allen to approve the claims for June 19, 2015 in the amount of $5,000.00, seconded by Duane. Passed

Claims for June 22, 2015 in the amount of $31,540.00

A motion was made by Allen to approve the claims for June 22, 2015 in the amount of $ 31,540.00, seconded by Duane. Passed

New Business: None

Unfinished Business: None

Allen moved to adjourn

Duane seconded

Meeting adjourn at 11:28

 

June 30, 2015

Regular Public Meeting

Present: Commissioners Duane Nygaard, Presiding Officer, Gary Macdonald and Allen Bowker; Leetta Waldhausen; Carla Erickson; Jason Frederick, Roosevelt County Sheriff; Kristine Mahlen; Angela Miller, Roosevelt County Fair Manager; Bill Juve; John Plestina, Herald News; Vicki Bell, Karla Thompson and Patty Presser, Roosevelt County Health Department; Jordan Knudsen and Donna Reum, Roosevelt County Attorney’s Office.

Duane called the meeting to order at 11:00

Conflict of Interest: None

Minutes:

Minutes for June 15,

A motion was made by Gary to approve minutes for the Special Administrative Session of June 15, 2015, seconded by Allen. Passed

Minutes for June 16, 2015 Compensation Board Meeting

A motion was made by Gary to approve minutes for Compensation Board Meeting of June 16, 2015, seconded by Allen. Passed

Minutes for June 17, 2015 Special Administrative Meeting

A motion was made by Gary to approve minutes for Special Administrative Session of June 17, 2015, seconded by Allen. Passed

Public Comment:

LeEtta Waldhausen was concerned about the fair vendor fee.

Administrative Issues:

Agreement between Roosevelt County Council on Aging and Roosevelt Medical Center

A motion was made by Gary to approve the agreement between Roosevelt County Council on Aging and Roosevelt Medical Center, seconded by Allen. Passed

Discussion

Duane stated that this agreement is an annual renewal. Duane stated the Roosevelt Medical Center will deliver 700 meals a year in the amount of $7.30 per meal with a deliver charge of $2.00.

Claims:

Claims for June 26, 2015 in the amount of $1,324.00

A motion was made by Allen to approve the claims for June 26, 2015 in the amount of $1,324.00, seconded by Gary. Passed

Pay Raises: None

New Hire:

Violetta Linder, Library

A motion was made by Gary to approve new hire of Violetta Linder to the Library’s Department starting at Grade 1, seconded by Allen. Passed

Additional Administrative Issues:

Relocate Fire Hydrant at the Fair Grounds

A motion was made by Gary to approve the relocation of the fire hydrant at the fair grounds to the parking lot, seconded by Allen. Passed

Discussion:

Bill Juve asked if there was a scope of work. Allen stated that they would disconnect the old one which is called flush out. Gary mentioned that they would need to find at least two bids for the project.

Reappoint Jim Nesbit to the Hospital Trustee 1 & 9

A motion was made by Gary to approve Jim Nesbit to be reappointed on the Hospital Trustee 1 and 9, seconded by Allen. Passed

Reappoint Tom Ault to the Hospital Trustee 3 &45

A motion was made by Gary to approve Tom Ault to be reappointed on the Hospital Trustee 3 and 45, seconded by Allen. Passed

New Business: None

Unfinished Business:

Roosevelt County Vicious dog ordinance

A motion was made by Gary to go into discussion, seconded by Allen. Passed

Discussion:

Vicki stated that the Roosevelt County Health Department would like to add a few more things to the ordinance. Vicki mentioned she would like to have MCA 32.3.1204, 32.3.213 and 37.114.571. Jordan stated that he would have to look into it but doesn’t think the three MCA are necessary. Gary asked if Roosevelt County could rewrite agreement with the tribes to comply with the state law on vicious dogs. Jordan stated that the county could try that or have the tribes adopt an ordinance of their own or the same one.

 

Gary moved to adjourn

Allen seconded

Meeting adjourn at 11:35

June 29, 2015

Union Negotiations, Sheriff and 911

Present: Commissioner’s Duane Nygaard, Presiding Officer; Gary Macdonald and Allen Bowker; Lindsey McNabb, Administrative Assistant; Jim Stone, Teamsters; Jason Frederick, Roosevelt County Sheriff’s Department; Jordan Knudsen, Roosevelt County Attorney’s Department; Brian and Joann Nelson; Jason Baker.

UNIONS ORIGINAL PROPOSAL SHERIFF’S DEPARTMENT

 

  1. ARTICLE 6. DISHCARGE AND WORKING CONDITIONS

ADD: A lack of being Cross Deputized shall not be a reason for discipline

 

  1. ARTICLE 9. HOURS OF WORK AND OVERTIME

               (B) Change: to include ten (10) hour shifts

               (C) Add: All employees who work the majority of their shift shall receive a differential of seventy-five cents ($.075) per hour for each shift.

            NEW: (G) Employees who are required to train other employees shall receive a differential of forty cent ($0.40) per hour of each shift.

  1. ARTICLE 14. HOLIDAYS

            Ten hours of holiday pay when working ten (10) hour shifts.

  1. ARTICLE 19. JOB SAFETY AND HEALTH TA 06/2/11

            (G) DELETE: …..for each lost time accident, all…

  1. ARTICLE 20. HEALTH INSURANCE

            Employer to pay all increases

  1. ARTICLE 21. UNIFORMS

            (C) CHANGE TO READ. “The County shall reimburse each employee up to two hundred and fifty dollars ($250.00) per year for any specialized clothing or equipment approved by the Sheriff. Boots shall be replaced by the Employer on an “as needed basis.”

 

  1. ARTICLE 24. WAGES

            On July 1 of each year of this Agreement, the Employees shall receive a 3 percent (3%) increase.

            Need to Address Steps

            (G) Change: Longevity shall be paid one percent (1%) for each year of service after five full years of service.

  1. ARTICLE 25. TERM OF AGREEMENT

            Two Years: July 1, 2015 through June 30, 2017

  1. ARTICLE 28. UTILITY EXPENSE REIMBURSEMENT

            Change: The employer shall provide employees cell phones if required to have as a condition of employment by the Employer.

COUNTY RESPONSE:

 

  1. ARTICLE 6. DISCHARGE AND WORKING CONDITIONS

            OK

  1. ARTICLE 9. HOURS OF WORK AND OVERTIME

            (B) Hold

            (C) Hold

            (G) Hold

  1. ARTICLE 14. HOLIDAYS

            Needs language that specifies the ten hour shifts

  1. ARTICLE 19. JOB SAFETY AND HEALTH

            With-drawl    

            (C) Add: report in writing

  1. ARTICLE 20. HEALTH INSURANCE

            OK

  1. ARTICLE 21. UNIFORMS

            Up to $200.00 and/or boots- Change Language

  1. ARTICLE 24. WAGES

            1.6% or MACO Cola whichever is greater, counter on second year

            (G) Longevity- Roosevelt County does not see value in it, not needed.

  1. ARTICLE 25. TERM OF AGREEMENT

            OK

  1. ARTICLE 28. UTILITY EXPENSE REIMBURSEMENT

            Delete

 

 

UNIONS ORGINAL PROPOSAL 911 CENTER

 

  1. ARTICLE 14. HOLIDAYS

(A) ADD: one (1) personal holiday

  1. ARTICLE 20. HEALTH INSURANCE

            Employer to pay all increases

  1. ARTICLE 21. UNIFORMS

(A) CHANGE: Anniversary to July 1 of each year

  1. ARTICLE 24. WAGES

(A) On July 1 of each year of this Agreement, the Employees shall receive a three percent (3%) increase.

(F) CLARIFY: Comp-time banked at one (1) hour overtime equals one and one-half (1-1/2) hours of comp-time.

  1. ARTICLE 25. TERM OF AGREEMENT

Two Years: July 1, 2015 through June 30, 2017

 

Items for discussion:

  1. New Dispatcher working on Night Shift or 2nd Shift
  2. Chairs for Dispatchers
  3. Clarify Longevity
  4. Max for Comp-Time
  5. Pay Grades

COUNTY RESPONSE:

 

  1. ARTICLE 14. HOLIDAYS

(A) Can’t do legally, holidays are set statutes

  1. ARTICLE 20. HEALTH INSURANCE

            OK

  1. ARTICLE 21. UNIFORMS

(A) OK

  1. ARTICLE 24. WAGES

(A) 1.6 % MACO Cola

(D) Change Language

(F) Change language to actual forty hours worked

  1. ARTICLE 25. AGREEMENT

            OK

 

 

 

 

WARRANTS: PAYROLL AND CLAIMS: The Board has now completed the auditing of all claims presented for payment and ordered the following listed warrants issued:

-76383 GARY MACDONALD $       3,004.16
-76382 LINDSEY MCNABB $       1,995.10
-76381 DUANE NYGAARD $       3,160.28
-76380 LAURIE EVANS $       2,419.41
-76379 JERI TOAVS $       2,956.04
-76378  JERRI GRIMSRUD $       1,569.47
-76377 TRACI HARADA $       2,383.87
-76376 PENNY HENDRICKSON $       2,483.87
-76375 DAVID BLOCK $       2,742.85
-76374 RENEE EGGEBRECHT $       2,716.24
-76373  JENNA PRESSER $       1,889.59
-76372 BETTY ROMO $       2,969.21
-76371 JAMIE GILL $       2,135.88
-76370 CHERYL HANSEN $       3,472.49
-76369 TRACY JUVE-MIRANDA $       3,265.77
-76368 JAN PANKRATZ $       2,393.29
-76367 SAMANTHA REDFIELD $       2,082.01
-76366 DARLENE TWITCHELL $         810.10
-76365 TIERRA ERWIN $       2,472.17
-76364 RALPH PATCH $       5,899.25
-76363 DONNA REUM $       3,028.23
-76362  CHRISTA WAGNER $       1,818.60
-76361 BRENDA ABRAHAM $       1,919.66
-76360 COLE HANKS $       2,915.25
-76359 NIKKI JOHNSON $       2,107.73
-76358 CRAIG KARGE $       2,560.45
-76357 CHRISTINE KILSDONK $       1,613.93
-76356 DANIEL SIETSEMA $       2,605.24
-76355 CLAYTON VINE $       2,950.12
-76354 STEVEN KIRKEGARD $         672.88
-76353 JOSEPH REINHART $         663.00
-76352 MICHELLE BARSNESS $       2,167.39
-76351 VICKIE BELL $       4,225.19
-76350  TARRAH POITRA $       2,081.57
-76349 PATRICIA PRESSER $       3,386.05
-76348 KARLA THOMPSON $       3,356.72
-76347 MARY VINE $       2,253.03
-76346 J. MICHAEL BROWN $       1,600.96
-76345 RON SMITH $         593.47
-76344 DIANE HANSON $       2,470.53
-76343 JEFF ADKINS $       3,149.26
-76342 SHANE AUSTIN $       2,329.38
-76341 NUFRY BOYSUN $       2,647.03
-76340 HARDY BRAATEN $       2,367.18
-76339 DAVID COMBS $       2,454.29
-76338 SCOTT DOORNEK $       2,655.76
-76337  ALAN ENGELKE $         701.27
-76336 CAM FRIEDE $       1,365.43
-76335 DEREK MCNABB $       2,941.66
-76334  JEFF NEUBAUER $       2,573.64
-76333 KENNETH NORGAARD $       2,829.05
-76332 DENNIE REUM $       2,798.09
-76331 DAVID TOAVS $       2,415.94
-76330 LARRY WOOD $       2,271.76
-76329  WILLIAM PETERSEN $       2,636.52
-76328 ANGELA MILLER $       1,638.57
-76327 KYLEE VANGORDER $         208.97
-76326 JULIE BACH $       1,507.15
-76325  TAMARA FOSSETTA $         662.84
-76324 SHERI HARVEY $       1,010.50
-76323 MICHELLE ISLE $       1,793.30
-76322 JANET LIVINGSTON $       1,934.12
-76321 PAMELA CLARK $       1,939.61
-76320  DEBRA MASON $       1,842.13
-76319 GAIL NELSON $       1,294.51
-76318  CAROL RASMUSSEN $       1,848.44
-76317 JESSICA REDEKOPP $       1,588.25
-76316  DAWN BJORGE $       2,029.79
-76315  JASON BAKER $       2,973.06
-76314  STEVEN BARR JR. $       3,529.28
-76313 TINA BETS HIS MEDICINE $       2,372.26
-76312 WILLIAM BLACK DOG $       3,001.87
-76311 ORIN CANTRELL $       2,749.64
-76310 EUGENE CULBERTSON II $       2,575.67
-76309 JASON FREDERICK $       3,738.88
-76308  CURTIS HOLUM $       2,904.29
-76307  FREDERICK LEE $       2,992.70
-76306 TIMOTHY LINGLE $       3,150.88
-76305 TONETTA MARTELL $       1,449.04
-76304 CLAY MCGESHICK $       3,000.29
-76303 JOSEPH MOORE $       2,852.92
-76302 PATRICK O'CONNOR $       2,803.79
-76301 COREY REUM $       3,297.83
-76300 MARY SIMONS $       1,858.59
-76299 JOHN SUMMERS $       3,705.90
-76298  GAYDELLA BRUNELLE $       2,045.29
-76297 MYCHAL DAMON $       1,965.29
-76296 CATHERINE DICKEY $       2,393.35
-76295  KU'U-IKAIKA EDMUNDSON-SHOOK $       1,890.55
-76294 CARLOS GARCIA $       2,192.25
-76293 RACHAEL PARKER $       1,977.39
-76292 BRANDY SUTTON $       1,668.92
-76291 TROY BLOUNT $       1,839.19
-76290 DEBRA COLLINS $       2,219.73
-76289 ROBIN HENDRICKSON $       2,007.46
-76288  VINCENT MACDONALD $       2,150.05
-76287  SCOTT SWAIN $       1,021.67
-76286 RICHARD KURTZ $         226.61
Total Electronic $     225,800.13
-76285 D-SHRF          PUBLIC EMPLOYEES RETIREM $     12,729.30
-76284 FIT             IRS/FEDERAL DEPOSIT $     101,109.24
-76283 P.E.R.S.        PUBLIC EMPLOYEES RETIREM $     49,379.57
-76282 PERS RETIREE    PUBLIC EMPLOYEE RETIREME $         525.64
-76281 SIT             STATE TREASURER $     17,186.00
Total Deductions $     180,929.75
41947 ALLEN BOWKER $       3,329.48
41948 SUE BROESDER $       1,167.71
41949  PEGGY PURVIS $       1,861.93
41950 KIYO RUHD $       2,359.44
41951 LIARA GRUBBS $       1,999.65
41952 JORDAN KNUDSEN $       4,618.33
41953 ANDREW ENGELKE $       2,271.61
41954 RICHARD ERDAHL $       2,616.01
41955 LYNN LIEN $       2,232.61
41956 DYLAN RYDER $       1,675.01
41957 ANDREA HAYES $       2,704.63
41958 LORENE HINTZ $         301.60
41959 MIRACLE SPOTTED WOLF $       2,268.43
41960 GLORIA GIESE $         804.77
41961 LOWELL BOYD JR $       2,877.43
41962 DONNA AHNEMAN $       2,371.86
41963 THOMASINE AZURE $       2,007.46
41964  JOANN NELSON $       2,010.06
41965 JEFFREY WOZNIAK $       2,957.61
41966 MELVIN CLARK $       3,146.00
41967 PERRY LILLEY SR $         369.90
41968 BRIAN NELSON $       2,145.76
41969 LOREN WESTON $       1,745.05
41970 MICHELLE ISLE $         427.75
41971 PERRY LILLEY SR $         612.50
41972 DEBRA MASON $         329.92
41973 SCOTT SWAIN $       1,432.96
Total Non Electronic $     52,645.47
41974 AFLAC           AFLAC $       1,475.13
41975 AFSCME          AFSCME $         507.65
41976 CHILD SUPPORT   CHILD SUPPORT ENFORCEMEN $         502.00
41977 CHILD SUPPORT-S OFFICE OF CHILD SUPPORT $       1,659.17
41978 COLONIAL        COLONIAL LIFE & ACCIDENT $       2,565.01
41979 EBMS/FLEX FEES  EBMS $       1,818.36
41980 EBMS/HEALTH INS EBMS/HEALTH INSURANCE $     85,598.46
41981 HSA             WESTERN BANK $         457.49
41982 JEFFERSON PILOT JEFFERSON PILOT FINANCIA $         681.45
41983 LEGALSHIELD     LEGALSHIELD $         15.95
41984 PEBSCO          NATIONWIDE RETIREMENT SO $         280.00
41985 UNION/DEPUTIES  MONTANA TEAMSTERS/LOCAL $       1,610.50
Total Deductions $  97,171.17
Electronic $   406,729.88
Non Electronic $   149,816.64
Total $   556,546.52

 

TOTAL PAYROLL WITH WORKERS COMP & UNEMPLOYMENT: $569,263.41

 

1000 GENERAL

        101000 CASH/CASH EQUIVALENTS                            $112,439.02

     2110 ROAD FUND

        101000 CASH/CASH EQUIVALENTS                             $63,008.27

     2140 NOXIOUS WEED

        101000 CASH/CASH EQUIVALENTS                             $27,652.48

     2160 COUNTY FAIR FUND

        101000 CASH/CASH EQUIVALENTS                              $5,232.84

     2220 LIBRARY

        101000 CASH/CASH EQUIVALENTS                              $7,795.12

     2280 SENIOR CITIZENS

        101000 CASH/CASH EQUIVALENTS                              $6,862.81

     2290 EXTENSION SERVICE

        101000 CASH/CASH EQUIVALENTS                              $2,997.90

     2300 PUBLIC SAFETY

        101000 CASH/CASH EQUIVALENTS                            $113,275.17

     2360 ROOSEVELT CO MUSEUM

        101000 CASH/CASH EQUIVALENTS                                $175.87

     2390 DRUG FORFEITURE & SEIZURE

        101000 CASH/CASH EQUIVALENTS                                $499.00

     2850 911 EMERGENCY

        101000 CASH/CASH EQUIVALENTS                             $55,451.00

     2979 CFDC-BIOTERRORISM GRANT

        101000 CASH/CASH EQUIVALENTS                                $152.85

     7200 RURAL FIRE DISTRICT 64

        101000 CASH/CASH EQUIVALENTS                              $8,453.00

     7371 HOSPITAL 1 & 9

        101000 CASH/CASH EQUIVALENTS                            $275,598.28

     7374 HOSPITAL 3 & 45

        101000 CASH/CASH EQUIVALENTS                            $400,000.00

     7380 WOLF POINT TV

        101000 CASH/CASH EQUIVALENTS                              $2,144.66

     7385 POPLAR TV

        101000 CASH/CASH EQUIVALENTS                                 $42.63

                                                    Total:    $1,081,780.90

 

 

 

TOTAL CLAIMS AND PAYROLL FOR MAY, 2015: $1,651,044.31

 

ABATEMENTS APPROVED 5321-5329

FEES RECEIVED: The following fees for the month of May were received from various offices:

            Clerk and Recorder                                                     $ 9040.85

JP Wolf Point                                                             $ 2015.00

JP Culbertson                                                             $ 6830.00

Clerk of District Court                                                $ 4188.44

Sheriff                                                                       $ 520.00

INVESTMENT INTEREST: County Treasurer Betty Romo reported the County had received investment interest for the month of May from the following:

            Western Bank checking interest                       $ 241.80

            Western Bank STIP interest                            $ 2271.79

.           Western Bank Money Market                          $ 157.67

            First Community Bank interest Froid              $

            First Community Bank interest Wolf Point      $ 299.59

            Independence Bank Savings Interest               $ 128.97

            Independence Bank CDARS                             $ 382.74

            Western Bank CD Interest                               $

DEPOSITS: The following listed checks were deposited with the County Treasurer

$550.00- Rent from Tim Lingle to the Public Safety Fund

$1,100.00- Rent from Joe Moore to the Public Safety Fund

$3,000.00- Reimbursement from City of Wolf Point for City Attorney to General Fund

$988.79- Reimbursement from City of Wolf Point for JP Secretary to General Fund

$609.59- Interest on CUSIP #78658Q-BB-8 to General Fund

$122.36- Oil Royalties from Whiting Oil to General Fund

$122.36- Oil Royalties from Whiting Oil to Road Fund

$228.04- Oil Royalties from BTA Oil to General Fund

$228.05- Oil Royalties from BTA Oil to Road Fund

$300.00- Approach Permit from Virgil Smith to Road Fund

$205.48- Interest on CUSIP #32111L-CC-4 to General Fund

$125.00- Rent from Weight Watchers to General Fund

$101.03- FY15 Fuel Tax Allocation to Road Fund

$8,494.42- FY15 Fuel Tax Allocation to Gasoline Tax

$17,401.55- Oil Royalties from Oasis to General Fund

$17,401.56- Oil Royalties from Oasis to Road Fund

$50.00- Easement Fee from Nemont to Road Fund

$1,966.06- Oil Royalties from EOG to General Fund

$1,966.07- Oil Royalties from EOG to Road Fund

$270.36- Oil Royalties from Genesis to General Fund

$270.35- Oil Royalties from Genesis to Road Fund

$784.00- Gravel fee from Hall Construction to Road Fund

$25.72- Oil Royalties from Slawson Exploration to General Fund

$25.71- Oil Royalties from Slawson Exploration to Road Fund

$463.08- Oil Royalties from SM Energy to General Fund

$463.09- Oil Royalties from SM Energy to Road Fund

$2,202.36- Oil Royalties from StatOil to General Fund

$2,202.37- Oil Royalties from StatOil to Road Fund

$327.77- Oil Royalties from Abraxas to General Fund

$327.77- Oil Royalties from Abraxas to Road Fund

$1,434.97- Oil Royalties from Citation to General Fund

$1,434.97- Oil Royalties from Citation to Road Fund

$3,000.00- Reimbursement from City of Wolf Point for City Attorney to General Fund

$988.79- Reimbursement from City of Wolf Point for JP Secretary to General Fund

$126.63- Oil Royalties from Nautilus to General Fund

$126.64- Oil Royalties from Nautilus to Road Fund

$1,100.00- Rent from Joe Moore to Public Safety

_____________________________________________

Presiding Officer

BOARD OF COUNTY COMMISSIONERS

ROOSEVELT COUNTY, MONTANA

ATTEST: _______________________________________

                                                COUNTY CLERK AND CLERK OF THE BOARD

                                                            OF COUNTY COMMISSIONERS

Comments are closed.